Monthly Minutes

May 11, 2020

The meeting was called to order at 7:00 PM by Supervisor, Curt Brown. Present were Brown, Treasurer Bunch, Clerk Coulter, Trustees Feight and Lewis. Counselor Mike Brooks was also in attendance.
The Pledge of Allegiance was led by Supervisor Brown. 
There were no guests in attendance and no public/guest comments.
Minutes: There being no meeting in April, there were no Minutes to consider.
Treasurers Report and Bills: Rick Bunch gave the Treasurer's Report. There was no significant discussion and the report was placed on file. Bunch then presented the Bills for consideration. Motion to approve and pay the bills as presented made by Coulter; seconded by Brown and passed by voice vote.
Building Inspector's Report: Report given by Brown and placed on file.
Old Business: There was no old business.
New Business: Budget was next discussed. Curt Brown presented a proposed budget for the FY2020/2021 period. This was a preliminary discussion for the Public Hearing we will hold at the June 2020 Monthly Meeting. He will finalize and bring it back to the Board for consideration. At this point the budget appears to be roughly $270,000. Rick Bunch made the motion to conduct the Public Hearing re:the proposed budget for 7:15PM at the June meeting, June 8, 2020; seconded by Coulter and passed by voice vote.  Next on the agenda was the discussion re:renewing the Fire Protection Contract with the City of Tecumseh. Curt presented a chart of Fire Dept. activities for 2015 through 2019. Tecumseh Township accounted for 13% of this activity for 2019-2020. Based on this they wanted to increase our yearly amount considerably. We are currently paying $70,000 yearly. Curt was able to negotiate this to $73,500 per year for two years with negotiations after that. This is a 5% increase. After some discussion Coulter made a motion to accept this proposal; seconded by Lewis and passed by voice vote. Next on the agenda was a discussion on Road Projects. 
After discussion it was decided that we would commit to the following projects:
Allen Road; crackfill, shoulder removal, seal and fog (1/2 Clinton Twp. And 1/2Tecumseh Twp.) $33,619.93
Grange Hall: shoulder removal


Murphy Hwy; Allen to Macon  $6,514.29
Stone Road; Intersection at Macon Hwy. $22,073.43
TOTAL   $68,728.22
Curt will also ask Road Commission about partial filling of worst spots on Hewlett with limestone rather than the entire length which for the most part is O.K. and ask them to take a look at Pleasant Drive for possible crackfill, seal and fog. A motion to approve theses projects and to include a down payment of 1/3 of total to Road Commission was made by Brown, seconded by Feight and approved by voice vote.
Building Inspector situation was next on New Business. Curt reviewed our current situation with Raisin Township. Our contract needs to be renewed but Raisin Township wants to collect all fees paid outright. If we want any of the fees, we would have to assess them on top of what Raisin will charge. The second option would be to go with the City of Tecumseh. We would get 5% of the fees charged but would have to pay for separate software of about $4000.00 and a yearly maintenance charge of $655.00.
The third option would be to hire Ed Engle as our Inspector. He is an independent contractor who is currently the back-up for Raisin Township and Inspector for Seneca and Clinton Townships. We would set fee schedule and he would receive 80% and the Township 20%. The Township would collect the fees and pay him. Curt will finalize the details of a contract with Ed based on general agreement by the Board and present it for approval at the June meeting. 
Supervisors Report: Curt reported that he had gotten all of the files and records for the Township from Pat Lamb's home.
There being no additional business before the Board, Coulter made a motion to adjourn; seconded by Bunch, approved by voice vote. The meeting was adjourned at 8:15 PM.
Gerald Coulter, Clerk                                               
Curt Brown, Supervisor       


Questions, Comments, Suggestions?

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